Benefits of Cloud Email Security

Over 225 million individuals are using Office 365 according to Microsoft’s April 2020 report and continues to add over 3.5 million users per month. This number will continue to climb as increasing number of businesses rely upon remote workforces. Most of us are familiar with Office 365. Its standout benefit is that it eliminates the need for hardware which in turn reduces the need for oversight and maintenance costs. A variety of per-user subscription models with optional add-on features allow businesses to tailor their Office 365 deployments to their specific business needs. The addition of SharePoint and OneDrive simplifies user collaboration, allowing users to work together remotely. 

So, what does this mean for email security? As more organizations make a move towards hosting their emails on the cloud, they are also considering cloud email security deployments as well. Cloud email security can not only optimize email protection for those using Office 365 (or other cloud email providers) but offer additional benefits for organizations that are still using Exchange on premises. In this article we list the benefits of cloud email security.  

Faster Deployment and System Updates 

Software solutions are quick to set up and they receive continuous software and security updates with zero downtime. Migrating from on-premises email security to a cloud-based solution is merely a two-step process. 

Refocus IT Resources 

One of the prime benefits of cloud hosted email security is its independence of hardware. No hardware means no maintenance which will allow you to refocus IT resources on more strategic initiatives like user awareness training and proactive threat detection.  

No Hidden Costs 

Cloud security solutions is priced per-user with predictable monthly or yearly payments. Because there is no hardware, there are no additional infrastructure investments or unplanned repair fees.  

Easy to Scale 

Per-user licensing means that you expense will grow only when your business grows. Again since there is no hardware to consider, adding users to your plan will not strain your IT resources.  

Streamline Traffic Flow 

If you have already moved or are planning a move to a cloud-hosted email provider, it will not make sense to push your inbound and outbound SMTP (simple mail transfer protocol) to an on-premises solution. Essentially, if your emails are hosted on the cloud, it does not make sense to have an on-premises security solution to protect them. This would not make a difference to your IT resources as the on-premises security protocols would still incur hardware and maintenance costs. Keep your email in the cloud and reduce any potential latency or unnecessary strain on your network firewall. 

Stay Compliant 

HIPAA Compliance Email security solutions will also provide features that help companies achieve compliance. For instance, CMMC Level 1 certification requires system and communication protection.  

Access Advanced Email Security 

Individuals have become victims to several phishing attacks. As the demand for cloud phishing security grows in popularity, security vendors are investing more in cloud security innovation, resulting in advanced cloud email security features. 

Organizations that have migrated or are planning to migrate to cloud email are looking to free up IT resources, experiencing rapid growth, or looking for better protection against advanced threats. We have partnered with Microsoft to help provide the best in communications and operations along with advanced email protection. Considering making the switch to cloud email security? Get in touch with us here

Matt Parks

Matt Parks

About the Author: President & CEO, Matt has over 20 years building and leading high functioning teams
delivering exceptional results